At WWF we rely on the support of individuals to carry out our vital conservation work. That is why we want to be completely transparent about why we need the personal details we request when you engage with us and how we will use them.

As you browse our website and whenever you communicate with us, we collect information. It deepens our understanding of what works and what doesn’t, which helps make our communications more effective. 
We take protecting your privacy very seriously and will always take all reasonable steps within our power to make sure your information is safe.

This privacy policy applies to all personal information we collect or process about you.
‘Personal information’ is information, or a combination of pieces of information, that could reasonably allow you to be identified.

Please read this policy carefully to understand how we collect, use and store your personal information. We may update this policy from time to time without notice to you, so please check it regularly, particularly if you are sending personal information to us. Any significant changes will be notified to you.

WWF European Policy Office (WWF EU) is part of the WWF global network which operates in over 100 countries around the world. All country offices (National Organisations) work collaboratively with a common mission of creating a future where people and nature thrive. We are known as WWF EU to distinguish ourselves from our sister organisations from other countries. This privacy policy relates to the information which is obtained and processed by WWF European Policy Programme AISBL only.

WWF EU is an AISBL, an international NGO, registered under Belgian law. In this policy, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to this organisation. This organisation is a Data Controller.

 

2. WHY WE COLLECT INFORMATION

FOR A FUTURE WHERE PEOPLE AND NATURE THRIVE

To build a future where people live in harmony with nature we need to have effective communications. By understanding more about how people use the information we provide, we can improve how we communicate the most important messages that you need to hear.

TO DELIVER IMPORTANT INFORMATION ABOUT WHAT YOU CAN DO FOR YOUR PLANET AND HOW YOUR SUPPORT HELPS

We can broadcast information on TV, in the news, on social media and on our website, but if we can talk to you directly or deliver it straight to your inbox, we can be sure that you get to know exactly what you can do to help as soon as it happens.

TO SAVE MONEY

We never do anything without carefully considering how much it costs. Collecting information about you and what grabs your attention allows us to work out the most efficient way to do things so that more funds can be directed into saving nature.

 

3. WHEN WE COLLECT INFORMATION, WHAT INFORMATION WE COLLECT, HOW WE COLLECT IT AND WHAT WE USE IT FOR

We collect information every time you interact with us. The type and quantity of information we collect and how we use it depends on why you are providing it.

3.A. WHEN WE COLLECT INFORMATION

There are many instances in which we may collect information about you. For example, we may collect information when you:

• Participate in an event or meeting, or visit our offices
• Subscribe to our newsletters or media list, request information from us or join a campaign
• When you visit one of our websites or social media pages via tools such as cookies and online identifiers (such as Google Analytics), including if you make comments on our message boards or discussion forums
• Apply for a job with us
• Contact us or engage with us in any other way than as stated above  
• Personal information submitted through the forms on this site is held only in a WWF owned database. We promise that WWF will not share the information you give to us on this website with any other organisation outside of WWF unless you have specifically given us permission to do so. WWF does not collect any personal information about users, except that which is knowingly and specifically supplied to us by the user.
• WWF is committed to ensuring the privacy of your personal information.
• We always give you the option to unsubscribe from our mailing lists.
• If you are under 18 years old, we suggest that you ask your parents or guardian before signing up on this site.

3.B. WHAT INFORMATION WE COLLECT

The information we may collect from the above interactions may include, but is not limited to any of the following:

• Your name, email address, along with your preferences on topics, your reasons for supporting us, communications you want to receive and how we should contact you in the future
• Information you enter onto our website
• Images, photographs or video if you take part in an event with us
• Details of your visit to our websites, including technical information such as the (anonymised) IP address you use to access the website, your device, browser type and version.

3.C. HOW WE COLLECT INFORMATION ABOUT YOU

We use different methods to collect data from and about you including through:

Direct Interaction

We get information directly from you, for example when you sign up for our newsletter. For information about when we may collect data about you, see WHEN WE COLLECT INFORMATION.

Automated technologies or interactions

We collect information about emails you receive from us, whether you open them and/or click on a link, or browse our website. This helps us in analysing the success of our communications and improve to make them as relevant and impactful as possible.

As we're interested in seeing what people do online, we’re using cookies. If you don’t want cookies, you can set your browser to notify you when you receive one, then choose to decline it. Please note that if you disable or refuse cookies then some parts of our websites may become inaccessible or not function properly.

Social Media

We may obtain your personal information through your use of social media such as Facebook, X or LinkedIn, depending on your settings or the privacy policies of these social media services. To change your settings on these services, please refer to their privacy policies which will tell you how to do this.

3.D. WHAT WE USE YOUR INFORMATION FOR

We use personal data for a number of different processing activities which includes:

• Providing you with the information you have requested through tailored communications to keep you up to date on our work, including by sending you invitations to join our events, or support our advocacy and campaigns
• Keeping a record of your relationship with us
• Asking for non-financial support
• Managing your communication preferences, including marketing preferences
• Understanding how we can improve our services, or information
• Contacting you when you took part in an online or offline competition or giveaway in case you have won
• Analysing our database for statistical purposes, and to better communicate with you about things we think will be of interest. Note that this is on a generic rather than an individual level to ensure that our communications are cost effective

4. OUR LEGAL BASIS FOR PROCESSING DATA

All of our use of personal data is in accordance with the law. The law requires us to only process data where we have a valid legal basis for doing so. Most commonly, we will use your personal data in the following circumstances:

• Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests (as set out below)
• Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending newsletters, or emails about campaigns and events (as detailed in section 5.b). We may also provide you information on similar campaigns or events, if you have previously participated in events or campaigns with us, and have not opted out of receiving such information. You have the right to withdraw your consent to marketing at any time by contacting us or clicking the unsubscribe link in the email communication we send you

WWF-EU’s legitimate interests include administering the NGO, sending you advocacy materials by email, and understanding our audiences. A summary of each of these and some examples of how we may use your data in these ways on the basis of it being within our legitimate interests to do so are set out below:

Administration of the NGO
As an NGO our mission is to conserve the natural world for a future where people and nature thrive. In order to deliver against these charitable purposes, we need to undertake certain processing activities. Some of these will be to govern our NGO, and some will be for operational administration reasons.

Specific examples of processing activities under this legitimate interest include:
• Recording your communication and marketing preferences and maintaining suppression files so we don’t contact you when you have asked us not to
• Keeping a record of who our stakeholders are, and your relationship with us
• Reviewing our database of audiences across the organisation for historical, scientific and statistical purposes

Operational administration such as:
• Recruiting and processing job applications
• Keeping employee records and monitoring
• Health and Safety
• Management and planning purposes
• Thanking you for your support
• Keeping you up to date with the work you are supporting and the latest news on EU environmental policy

Financial management and controls such as:
• Processing supplier invoices
• Administering grants for our programmatic work
• Taking steps to prevent fraud, knowing our donors, and taking steps to ensure there is no misuse of services or money laundering

To contact you by email
Contact with our supporters is vital to the way we operate. We want to keep in touch with you and, along with telling you how your support is helping and what we have achieved together, we also want to keep you up to date with the numerous actions you can get involved in. We believe it is in our legitimate interest to send you such materials by email, unless you have told us you prefer us not to. In order to achieve our mission we need people like you to support us, and to gather your support we need to be able to contact you.

Specific examples of processing activities under this legitimate interest include:

• Sending marketing materials as detailed below, including:
- Asking for non-financial support
- Inviting you to events, to take part in campaigns and support our advocacy work
- Providing you information, if you have previously taken part in campaigns, and have not opted out of receiving such information
- Sending you materials such as a prize in case you have won after you took part in an online or offline competition or giveaway

• Understanding our audiences
It is important that we understand our audiences. If we don’t understand you, then we cannot communicate with you in a meaningful way, and in a way which will be engaging and interesting. If we understand you, then we are better able to direct relevant communications to you. In order to understand our audiences better, we undertake a number of processing activities including analysis, research, profiling and customising your experience as detailed in this policy. 

Specific examples of processing activities under this legitimate interest include:
• Analysing our database and seeing what has worked and what hasn’t. This helps us develop our services, and inform our advocacy strategy so we only send you information that we think will be of interest to you, and so that we understand the effectiveness of the information we serve you.
• In limited circumstances, analysing the personal information we collect about you and using publicly available information to better understand your interests, preferences so that we can contact you more effectively.
• Customising your experience and displaying more relevant information  to you If you would like more information on our uses of legitimate interests or to change our use of your personal data in this manner, please contact us.

5. WHAT WE COMMUNICATE ON

5.A. WHAT YOU’VE REQUESTED

We communicate with you about what you have asked us to – to provide the service you have requested. For example, if you have signed up to a campaign, we will keep you in touch with our campaigns. If you have signed up for our newsletter, we will keep you up to date with the latest EU environment policy news and updates.

5.B. Advocacy

In addition to EU policy news and updates on our work, we may also contact you on other issues, for example to support our advocacy campaigns or attend our events. 

- Campaigning: we’d love to tell you about our campaigning activities and advocacy work so that you can get involved. This could be telling you about activities such as how to make greener lifestyle choices, writing to your elected representative, signing a petition, contacting businesses or sharing campaign communications to influence for positive change for the environment

- Events: we host events which we may like to invite you to

The law distinguishes between the channels you choose to receive this information, and so we give you different options when we ask to use your data in this way.

We will always ask for your consent if we want to contact you by email if you are not working for an organisation related to our work (for example an EU institution, a think tank, a business, or media). This is because, as a non-profit organisation, each of these activities is fundamental to how we work, so we have a legitimate interest to contact you, as described in section 4 above.

When you give us your details we will tell you what we are going to do with them. You will always be given the opportunity to opt-out of receiving these materials if you prefer not to. You can unsubscribe at any time.

6. WHO WE SHARE YOUR DATA WITH

6.A. THIRD PARTIES FOR THEIR MARKETING

We do not sell or share personal details with third parties so that they can market to you.

6.B. SERVICE PROVIDERS / SUPPLIERS  

As with other organisations, we do not undertake all of our processing activities ourselves and we appoint suppliers to help us out. For example, if we use Mailchimp to send our newsletters. In order to do this we need to share your personal data with them so they know where to send it.

In this case and others, we ensure that we have a contract with the supplier and as part of that agreement the supplier agrees to respect the security of your personal data and to treat it in accordance with the law. We only permit suppliers to process your personal data for specified purposes and in accordance with our instructions.  

If you would like further information on our third party processors please contact us.

6.C. INTERNATIONAL TRANSFERS

We may need to transfer your personal data to suppliers based in the US or other countries outside of the European Economic Area (EEA) to allow them to perform services on our behalf (such as when you sign up for a petition to help safeguard the natural environment). In doing so, your data may be stored or otherwise processed outside of the EEA.

In most cases, we do not transfer your personal data outside of the European Economic Area (EEA). However, as we are part of a global network, there are some instances in which we may share your data within our Network organisations. These instances are limited and are mainly where one of our Network organisations wants to refer a contact to another office who would be better placed to contact the individual or manage the relationship, for example, where they live or work in that country.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards are in place:

• the country has been deemed to provide an adequate level of protection for personal data by the European Commission;
• a specific contract which gives personal data the same protection it has in EEA, has been entered into with the supplier; or
• Where we use service providers based in the USA, it is accredited under the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the USA.

6.D. SOCIAL MEDIA

Depending on your settings and the privacy policies for social media and messaging services like Facebook and X, you might give us permission to access information from those accounts or services.

6.E. WHERE REQUIRED

In other cases we will not disclose any of your personal data except in accordance with this policy, or when we have your permission, or under special circumstances, such as when we believe in good faith that the law requires it or to protect the rights, property and safety of WWF, or others. This includes disclosing your details if required to the police, regulatory bodies or legal advisors.

 

7. HOW WE KEEP YOUR DATA SAFE

We have appropriate physical, technical and managerial controls in place to protect your personal details. Within our offices only those who have a business need to access your information will have access to your information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. 

When we use external companies to collect or process personal data on our behalf we undertake due diligence on these companies before working with them, and put a contract in place that sets out our expectations and requirements, including keeping and using your data securely.

Our website may, from time to time, contain links to third party websites. If you follow a link to any of these websites, please note that these websites will have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before submitting any personal data to these websites.

Despite all of our precautions however, no data transmission over the internet can be guaranteed to be 100% secure. So, whilst we strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us and so wish to draw your attention that you do so at your own risk.

8. HOW LONG WE KEEP YOUR DATA FOR

We will only keep your personal information for as long as is necessary for the purpose for which it is collected, which may include the purpose of satisfying any legal, accounting or reporting requirements. If you request that we stop sending you  materials we will keep a record of your contact details and the appropriate information to enable us to comply with your request not to be contacted by us.

8.A. RETENTION OF YOUR DATA

In order to determine how long we keep your data we look at the category of data and the reason we collected and have processed it. We look at whether that reason is ongoing and whether you are active or not. We consider you to be active if you have opened our mailings and have interacted with us in some way such as if you have corresponded with us, signed up for a petition, newsletter, or attended an event any time within the preceding two years.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve these purposes through other means, and the applicable legal requirements.

As detailed above, we may hold personal data about individuals who interact with us in other ways (see WHAT INFORMATION WE COLLECT). 

8.B. WHAT HAPPENS WHEN WE ANONYMISE OR DELETE YOUR DATA

When we anonymise or delete your data, we will ensure that it is no longer identifiable to you. We may keep anonymised data for future analysis on aggregated data so that we can understand our supporters better. This may be for research or statistical purposes, or for any other purpose, and we may use this information indefinitely without further notice to you.

9. HOW TO FIND OUT WHAT INFORMATION WE HAVE ABOUT YOU

You can request the details of the personal information we hold about you.
If you want to access your information, please contact us and send a description of the information you want to see and a proof of your identity.  
We may then need to ask you for further information in order to service your request, such as confirmation of your identity, or whether there is any specific data you would like or from a specific time period. We may send you a form in order to assist you in this.  
We will respond to you within two months of your legitimate request. You will not have to pay a fee to access your personal data however we reserve the right to charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively we may refuse to comply with your request in these circumstances.

10. WHAT TO DO IF YOU DON’T WANT US TO PROCESS INFORMATION ABOUT YOU

If you don’t want us to collect information about you as you browse our website you’ll need to set your browser to notify you when you receive a cookie, then choose to decline it.
If you don’t want us to hold any personal details about you, it’s best just not to give them to us. If you want us to stop collecting information about you or processing that information then please let us know by contacting us.

10.A. WHAT TO DO IF YOU OBJECT TO OUR PROCESSING

If you object to any of the processing described in this privacy policy then you have the right to object to that processing in certain cases. Unfortunately this means that we may not be able to process your data any longer or provide you with certain information or services.

We will need to keep a copy of your name, email address or any other details you shared with us, so that we can identify you on our suppression list to ensure we do not contact you any further or process your data in the way that you have objected to.

11. YOUR RIGHTS

Under data protection laws you have various rights over your personal data. If you would like to exercise any of these rights then please contact us.

You have the right to:

ACCESS YOUR PERSONAL DATA

You have the right to request access to your personal data, commonly known as a ‘subject access request’. This enables you to receive a copy of the personal data we hold about you.
See: HOW TO FIND OUT WHAT INFORMATION WE HAVE ABOUT YOU.

REQUEST CORRECTION OF YOUR PERSONAL DATA

You can request that we correct the personal data we hold about you. This enables you to have an incomplete or inaccurate data we hold about you corrected, although note that we may need to verify the accuracy of the new data you provide to us.

REQUEST DELETION OF YOUR PERSONAL DATA

You have the right to ask us to erase your personal data in certain circumstances. Please note however that there may be circumstances where you ask us to erase your personal data but we are legally required or entitled to retain it.  

OBJECT TO PROCESSING OF YOUR PERSONAL DATA OR REQUEST RESTRICTION

Where we are processing your data under the legitimate interest condition, then you may object to this processing, or request that the processing is restricted, if there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. Note that there may be circumstances where you object to, or ask us to restrict, our processing of your personal data but we are legally required or entitled to continue processing your personal data and/or to refuse your request.

In some cases, we may demonstrate that we have a compelling legitimate ground to process your information which override your rights and freedoms.

WITHDRAW CONSENT

Where we have asked you for consent to process your data, you may withdraw this consent at any time by contacting us - see: HOW TO CHANGE THE WAY WE CONTACT YOU. Please note however that we may still be entitled to process your personal data if we have another legitimate reason (other than consent) for doing so.

12. CHANGES TO THIS POLICY

This policy was last updated in July 2024. It was re-worded to give you further information about how we collect, use and store your personal data to reflect the changes in law as set out in the General Data Protection Regulation (GDPR) and to give you more clarity on how we use your data, and your rights in relation to it.

We may amend or update this policy at any time to take account of any changes to data protection law or other legislation. When further updates to the policy are made they will be posted on this page, so please check back here regularly.

13. CONTACT US

If you have any questions please contact us using the details below:

Data Protection Officer
WWF EU
GDPR@wwf.eu